Work through the parcel as you unpack it. The tool checks the batch reference on each vial against its certificate, notes the condition everything arrived in, and writes a dated record for your files plus a note to the supplier if anything needs raising. Nothing is uploaded and nothing is stored: it runs entirely in your browser.
A certificate describes a batch on the day it was tested. What happened between that day and your bench is recorded nowhere unless someone writes it down on arrival, while the packaging and the coolant pack still exist. This is that record. It follows the arrival steps in our storage and cold chain note.
Everything here stays in this browser tab. Leave a field blank and it is left off the record.
One row per vial or per batch. Copy the reference exactly as printed on each, including any letters, spaces or dashes. Why the batch reference matters.
What the outside tells you about the journey. Photograph anything wrong before you move it.
Whether the documents that arrived describe the vials that arrived.
Look, do not open. Opening a cold vial in warm air is its own problem.
The last link in the chain is the one you control.
Courier, parcel reference, who received it, where the photographs are filed. Goes on the record as written.
This tool records your own observations on receipt. It makes no assessment of any material, supplier or product, gives no usage or dosage guidance, and a clean record is not a statement about what is in a vial. Storage conditions are whatever the documentation for the batch states. Read our compliance position.
Check the outside of the parcel before opening it, then whether the coolant pack is still cold if one was included. Match the batch reference printed on each vial to the batch reference on its Certificate of Analysis, confirm every seal and crimp is intact, and look for liquid, moisture or discolouration in the dried material without opening the vial. Then move it to the storage condition stated on its documentation and write down the date and what you saw.
Then the certificate describes a different batch. It may be entirely genuine and still say nothing about the vial in front of you. Keep the vial sealed and separate, record both references exactly as printed, and ask the supplier for the certificate that carries the reference on the vial. A difference in formatting alone, such as a space in place of a dash, is worth confirming with the supplier rather than assuming.
Record it with the time you opened the parcel and photograph it before anything is moved. A spent coolant pack tells you the cold chain ended before the parcel reached you. It does not tell you on its own what happened to the material, so the question goes to the supplier: what transport conditions is the material documented under, and does the delivery fall outside them.
Because a Certificate of Analysis describes a batch on the day it was tested, and nothing records what happened between that day and your bench unless someone writes it down on arrival. A dated record of the batch match and the condition on receipt, filed with the certificate, is the part of the chain of custody only the receiver can supply.
12 checks in 4 groups, plus a batch comparison for every vial. The checks follow the arrival steps in our storage and cold chain note. Once a delivery is logged, the batch reference log keeps each vial linked to its certificate after the packaging is gone.
